Resources

BME audio/visual policies, procedures and support

Overview

The Whitaker Biomedical Engineering Institute and the Department of Biomedical Engineering provide Audio/Visual resources to members of the Institute, and the Department (hereafter referred to as WBMEI and BME, respectively), to support research, instruction, and administration in the WBMEI and BME.

Facilities and Equipment

The WBMEI has 2 multipurpose rooms available for seminars, lectures, meetings, and other events. WBMEI and BME members may schedule the Rome Room (Clark 110), or the Talbot Library (Traylor 709), for seminars, lectures, meetings, etc. See scheduling procedures for instructions.

There are other smaller conference rooms that belong to centers within the WBMEI or BME. These center conference rooms generally have either a ceiling-mounted LCD projector, or access to a portable LCD projector. You will need to contact the respective center administration to reserve those facilities and to ascertain what A/V equiment is available. See Contacts below.

The Rome Room and the Talbot Library are equipped with the following presentation equipment:

  • Ceiling-mounted LCD projector for use with speaker-supplied laptop (VGA cable, remote, and instructions for operation are in the room)
  • 35mm slide projector
  • VCR for recording or playback
  • Overhead projector
  • Document camera (opaque projector)

The Rome Room and the Talbot Library are also equipped with video-teleconferencing (VTC) equipment.

Use of the VTC equipment requires either an A/V Technician for setup, or that the end-user has demonstrated ability to properly use the equipment. Training is available upon request.

Services

  • Event support
  • Webcasting
  • Videotaping
  • Archiving (digital web-accessible, and analog formats)

The following Event Support Schedules are available for the Rome Room and the Talbot Library:

Default

This is the default room configuration. No technical support will be provided.

Provided:  ceiling-mounted LCD projector, VGA cable for use with speaker-supplied laptop.

Requirements: None, although it is recommended to schedule the room. Informal use may be interrupted for scheduled events.

Meeting

The Default Schedule, plus an A/V technician to assist with setup (for not more than 30 minutes).

Provided: ceiling-mounted LCD projector, VGA cable for use with speaker-supplied laptop, A/V technician setup services (for not more than 30 minutes).

Requirements: The facility must be scheduled, and at least 2 business days notice given to A/V support staff. When scheduling the facility, please schedule the room for 30 minutes before the event's start time. Scheduling the facility does not constitute notice.

Meeting with VTC

The Meeting Schedule, plus video-teleconferencing. Other presentation equipment may be requested. See equipment for a list of room equipment.

Provided: ceiling-mounted LCD projector, VGA cable for use with speaker-supplied laptop, A/V technician setup services (for not more than 30 minutes). The user should be aware that some presentation equipment is not compatible with the VTC equipment (ie 35mm slides, since our 35mm slide projector does not provide digital output).

Requirements: The facility must be scheduled, and at least 2 business days notice given to A/V support staff. When scheduling the facility, please schedule the room for 30 minutes before the event's start time. Scheduling the facility does not constitute notice.

Seminar

The Talk Schedule, plus an A/V technician to assist for the duration of the event, for not more than 1.5 hours. Other presentation equipment may be requested. See equipment for a list of room equipment. (ceiling-mounted LCD, speaker-supplied laptop, A/V technician for duration of event, other A/V equipment as requested).

Provided: As requested

Requirements: The facility must be scheduled. Any additional equipment must be requested at least 5 business days in advance. At least 5 business days notice must be given to A/V support staff. When scheduling the facility, please schedule the room for 30 minutes before the event's start time. Scheduling the facility does not constitute notice. Please see seminar procedures.

Custom

For special events, other arrangements may be made. A special event is one of particular significance to the WBMEI and/or BME. The WBMEI Technology Services staff reserve the right to consult with WBMEI and BME faculty and administration to determine whether an event warrants this status.

Provided: As requested

Requirements: Variable

Scheduling

Event Host Responsibilities: An event host is defined as the person who sponsors an event. This person may be faculty, staff, or student. Event hosts are responsible for the following:

Scheduling the facilities

Schedule the facilities for 30 minutes before the event to allow time for any necessary audio/visual equipment setup, and to allow time for the speaker to set up and become familiar with equipment operations and to test any software or media.

Requesting any necessary Audio/Visual equipment

Required lead times vary by type of event. See Event Support Schedule for more information.

Requesting any needed Audio/Visual staff support

Required lead times vary by type of event. See Event Support Schedule for more information.

Furniture arrangement in the facilities

CLEAN UP!!!!

Contact Information

To schedule A/V support:

  • In Clark 110, email
  • In Talbot Library and Sagawa Library, email

To schedule room facilities:

  • Rome Room (Clark 110) scheduling:  Clark 316, P 410-516-8120
  • Talbot Library (Traylor 709) scheduling:  Ross 720, P 410-955-3132
  • Sagawa Library (Traylor 615) scheduling:  Ross 720, P 410-955-3132
  • Hearing Sciences Library (Ross 529) scheduling:  Traylor 505, P 410-955-3162
  • Clark 210, 213, 311 scheduling:  Clark 316, P 410-516-8120
  • Center for Imaging Sciences Conference Room scheduling:  Clark 301, P 410-516-4400

If assistance is required please provide 48 hours notice so that your event will be adequately supported.